Our Privacy Policy (or simply “Policy”) describes how Molly collects, uses and discloses information so that you can make an informed choice about using this site and its products or services.
When we refer to “Molly”, we mean the Molly entity that acts as the controller or processor of your information. Hi! Molly website, web application and mobile application will be collectively referred to as the “Site”. Here we refer “you” as the customers, users and visitors of the Site.
What this Privacy Policy governs
At Molly, we respect your right to privacy and we consider your privacy as very important; hence we describe here all the personal information types that are collected and recorded by the Site. This Privacy Policy applies to the Site, newsletter and other services which we provide to you – services and products (collectively, “Services”).
For the avoidance of doubt, this Privacy Policy does not apply to the data you, as user of the Services, have collected for tracking your employees’ attendance and productivity. If you collected and processed the data, you have control over those data. This Policy helps you understand:
- COLLECTION
- What are the types of data or information we collect and the reasons?
- How do we gather your information?
- Do we collect children’s information?
- What if I refuse a request for personal information?
- USE
- How do we use your information?
- DATA PROTECTION
- How do we safeguard your data?
- DISCLOSURE
- Do we disclose information to other companies?
- What are the situations that warrant disclosure?
- THIRD-PARTY LINKS AND POLICIES
- Do we have control over third-party links and policies?
- Do we use third-party providers?
- OTHER IMPORTANT PRIVACY DETAILS
- Accuracy of materials
- Consent
- Updates on Privacy Policy
- CONTACT
A. COLLECTION
What are the types of data or information we collect and the reasons?
Personally Identifiable Information (PII) - This includes the data you provide when you sign-up or populate your account profile which are used to distinguish or trace an individual’s identity.
- Complete address – When updating a user profile
- Complete name – When updating a user profile
- Email – Upon sign-up or invite acceptance
- Phone number – When updating a user profile
- Biometric data – Facial recognition and/or fingerprint required for the mobile clock in and out. However, these data are not stored in our database, but only to your device.
- Payment Transaction Information – We may collect information related to subscriptions made through the Services. You may provide certain information to complete payment transactions including your credit or debit card number, cardholder name, card expiration date, CVV code, and billing address (collectively, “Payment Information”). This information, however, are handled for us by our Service Providers. We do not store or maintain your credit or debit card information. You are subject to the privacy policies and terms and conditions of our Service Providers when utilizing a third-party service through our Services.
What are the types of data or information we collect and the reasons?
Non-Personally Identifiable Information (Non-PII) - These are sets of data that cannot be used to identify or trace a person. These include, but are not limited to:
- Password – Upon sign-up completion or invite acceptance
- Date of Birth – Upon updating Basic Information on your profile
- Educational Attainment – Upon updating Basic Information on your profile
- Geofencing/Geographical location – If you are clocking in through our mobile app, depending on the job site configuration or mobile time in settings set for you by your administrator you may be asked to share your precise (GPS level) geo-location information, which may include latitude and longitude.
- Log Data from your Device – When you use our Services, we may receive log file information such as your IP address, browser type, location, mobile carrier, device information (including device and application IDs), access times, referring web page(s), pages visited, search terms and cookie.
How do we gather your information?
We collect your personal data in three primary ways:
- Personal data that you provide to us;
- Personal data that we receive from your organization and other sources;
- Personal data that we collect automatically.
(a) Personal data you give to us:
- Where you provide personal data to us when you use the Site such as during sign up;
- Where you contact us via the Site’s Contact Us form;
- Where you make payment transaction for your subscription.
(b) Personal data we receive from your organization and other sources:
- Where we receive your personal data (for example, your email address) from your organization, such as when they invite you to join the network.
(c) Personal data that we collect automatically:
- WWhen you use the Site, where we automatically record personal data in the form of log data from your device and your activity within the Site;
- Where we collect your personal data automatically via cookies, in line with cookie settings in your browser.
Do you collect children’s information?
We don’t collect data nor our Site knowingly collect data from children below 16 years of age. If the parent or guardian believes that the Site has their children’s personally identifiable info, please contact us immediately so that we can promptly delete such info.
What if I refuse a request for personal information?
You are free to refuse our request for your personal information, but with an understanding that we may be unable to provide you with your desired services.
B. USE
How do we use your information?
Our primary purpose for using your personal data is to provide the Services to your organization. When we use or process your personal data to allow you to access and use the Site, we do so on the instructions and on the behalf of your organization. We limit the collection of your non-PII and possible PII to the minimum we believe is needed to serve you better. We handle your data with strict confidentiality. Activities that we may carry out on this basis include:
- Better customer experience and personalization
- Website maintenance and troubleshooting
- Statistical collection purposes
This aids us to meet our customer’s and visitor’s expectations when they use our Services. Such involves personalizing and optimizing your experience, the functions and presentation of our Site, and providing you with software updates.
We may collect PII such as email and name for the sole purpose of providing you with better service (including technical assistance) when you get in touch with us.
We may collect non-PII for us to better understand our users’ usage and habits and make informed decisions for better customer service, products and services.
C. DATA PROTECTION
How do we safeguard your data?
- Adhere to the principle of least privilege
- Use encryption to protect our hard drives, servers, phones, and Site
- Educate personnel of all levels
- Perform site audits
- Perform data backups
We only grant data access to a limited or specific number of people who need to accomplish their tasks.
We use secure password policies and whenever possible – two-factor authentication.
We believe that the human factor constitutes the most vulnerable in the data protection chain. Through regular audit and training, we reduce the risks of such data breaches.
We conduct a yearly security audit to protect your information.
We back up data through secure hard drives and the cloud to prevent hacking and Ransomware.
D. DISCLOSURE
Do you disclose information to other companies?
We don’t disclose your information to companies or third parties that may sell or market products and services.
What are the situations that warrant disclosure?
Where appropriate and on the legal basis of the legitimate interests of providing the requested Services, we may share your information in the following circumstances:
- Service Providers, Business Partners and Third Parties:
- Compliance with Laws and Law Enforcement Requests:
- Potential Acquirer:
- Aggregated Non-private or Non-Personal data:
We may use certain trusted third-party companies to support our business and provide services (including but not limited to data storage, database management, web analytics, and payment processing). These third parties have only limited access to your information and may use your information only to perform these tasks on our behalf and under obligations similar to those in this Privacy Policy.
We may be required to disclose Services user information pursuant to lawful requests, such as subpoenas or court orders, or in compliance with applicable laws. We may also share your information when we believe it is necessary to protect our interests or property, to prevent fraud or other illegal activity perpetrated through the Services, to exercise our legal rights or defend against legal claims, or to prevent any potential threat to any person and to protect your vital interests. This may include sharing information with other companies, lawyers, agents, or government agencies.
If we are involved in a merger, acquisition, reorganization or sale of all or a portion of our assets, your personal data may be transferred as part of that transaction. Such transactions may be necessary and in our legitimate interests, particularly our interest in making decisions that enables our organization to develop over the long term. We will notify you and/or your organization of any change in control or use of your personal data via email and/or a prominent notice on the Site.
We may disclose your non-private, aggregated, or otherwise non-personal data, such as usage statistics of the Site, including information that does not identify any individual, without restriction.
E. THIRD-PARTY LINKS AND POLICIES
Do we have control over third-party links and policies?
We don’t have control over the privacy policies and activities of third-party sites or ads linked on our Site. We advise you to visit or consult their respective privacy policies.
Do we use third-party providers?
We may use trusted third-party companies and individuals to:
- provide service on our behalf (such as to process payment transaction);
- help us understand how the Services are used.
F. OTHER IMPORTANT PRIVACY DETAILS
Accuracy of materials
Details and materials appearing on the Site could include graphic, technical and typographical errors. We do not warrant that the Site is accurate, complete and current. We may change or update the materials here anytime although we don’t make commitments to change or update the materials.
Updates on Privacy Policy
By using or accessing the Site, you agree to be legally bound by this Policy.
Consent
This Privacy Policy will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.
We reserve the right to update or change our Privacy Policy at any time. Your continued use of the Site after we post any modifications to the page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Policy.
.If we make any material changes to this Policy, we will notify you via email and/or a prominent notice on the Site.
G. CONTACT
We welcome your feedback. If you have questions or concerns regarding this Policy, please visit Contact Us.